Rental Application Decision Letters
Screening Decisions
Rental Application Decision Letters
The Rental Application Decision Letters give you a clean written answer for every applicant: approve, approve with conditions, or decline. Three editable letters in plain, professional language, with the federal FCRA adverse action notice already built into the ones that need it. You confirm the decision, lay out the next steps, and keep a clear record.
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3 editable Word letters
FCRA notice built in
Instant digital download
What’s inside the Decision Letters
Approval Letter
Confirms the decision and lays out the next steps: lease signing, security deposit, first month’s rent, move-in date, and a firm response deadline.
Conditional Approval Letter
Approves with specific conditions and a deadline, and includes the FCRA adverse action notice for when a credit check was run.
Denial Letter
Declines the application in plain, professional language, with the complete FCRA adverse action notice required by federal law.
FCRA Adverse Action Notice
Prewritten and built into the denial and conditional letters, naming the reporting agency where the law requires it.
Clear Next Steps and Deadlines
Lease signing, deposit, first month’s rent, move-in date, and a response deadline, so applicants know exactly where they stand.
Editable Word Documents
Three .docx letters in a zip folder, ready to edit in Microsoft Word or Google Docs.
Why landlords reach for these letters
Three letters that cover every outcome: approval, conditional approval, and denial.
The FCRA adverse action notice already written into the denial and conditional letters.
Clear next steps in the approval: lease signing, deposit, first month’s rent, and move-in date.
A firm response deadline in each letter, so applicants know where they stand.
Editable Word documents, ready for Microsoft Word or Google Docs.
Written to follow federal law, with the reporting agency named where the FCRA requires it.
A look inside
Close out every decision in writing.
Approve, approve with conditions, or decline, each in a clean letter with the FCRA notice where it belongs. Fill in the details and send. Instant download, yours forever.
$3.99
Instant digital download. No physical item ships. These templates are communication tools and do not constitute legal advice. The federal Fair Credit Reporting Act and Fair Housing rules, along with your state and local laws, govern how you communicate a rental decision, so review them and consult a licensed attorney in your state for your situation. CaVi Systems is not a law firm.